Minutes

September 6, 2006
Manor Road United Church
7:00 - 8:30 p.m.

DRAFT MINUTES

Attendance
Chair: Jim Walker
Directors: Brian Abbey, Jonathan Colford, Cheryl Creatore, Ron Lalonde, Shelley Laskin
Members: Margaret Walker, Harold Piddick, Ron Newman (Hillsdale-candidate for Councilor)
Regrets: John Holland; Brad Buss; Paul Newbigging

  1. Agenda
    • Agenda revised to discuss AGM as first item and approved.
  2. Minutes of June 28, 2006
    • Amendment suggested to formally thank Ron Lalonde for organizing and coordinating the Garage Sale at Maurice Cody.
    • On a Motion by Ron Lalonde, seconded by Jonathan Colford, Minutes approved as revised.
  3. Treasurer's Report
    • No Report from Paul received.
    • There was a discussion regarding Treasurer's absence from meetings - Jim will follow-up with Paul and ensure we receive his report for the AGM.
  4. AGM
    • Flyer
      • The Board reviewed the draft flyer and agenda prepared by Shelley and suggested some modifications including:
        • Add Separate School Trustee
        • Modify map
        • Add Municipal Campaign Notice of All Candidate's Meeting October 18th at Grace Church 7pm North Hill Residents' Association.
      • Brian will update map and send to Shelley to coordinate with other changes - then send revised flyer electronically to Jim.
      • Jim will arrange distribution through to Paul's Reliable.
      • There was discussion as to how many copies should be produced - Jim confirmed 3600 copies of the OWL were distributed - Margaret asked if that was enough.
      • Margaret suggested we needed more to properly cover our area and will arrange putting up extra copies of flyer onto telephone poles.
    • Refreshments
      • Shelley will arrange coffee with Hodgson and organize refreshments with Margaret and Isabelle McPherson who has kindly offered to volunteer at the AGM again this year.
    • Membership Cards
      • Brian presented his redesign of Membership Card and stationery and will prepare 200 for the AGM.
      • On a Motion by Shelley Laskin, seconded by Cheryl Creatore $100 will be set aside for Brian to produce Membership Cards and other stationary items for the AGM. Carried.
    • Registration
      • Margaret will take care of registration.
      • Cheryle volunteered to help Margaret to phone current members to renew.
      • Shelley will send Brad copy of notice to e-mail to list members.
      • Issue of membership to be discussed at next meeting.
  5. Motion in Absentia re: SERRA donation of $50 or $100 to Community Air Group expansion of the Island Airport
    • Margaret reported that the motion, sent out electronically failed.
  6. 18 Brownlow-OMB Hearing
    • Brian reported that he and Margaret attended preliminary meeting - we are supporting the City to look for a reduction to density.
    • Current proposal is for 26 stories - asking for 9-10X; Existing apartment building at 19 Brownlow would be kept.
    • City lawyer advised 3 directions city could go - endorse as proposed; reject the proposal or accept reduced version or reject altogether subject to City talking to their experts.
    • Because we support members and our neighbourhood we are supporting city position.
    • Jim has signed letter approving Brian representing us at the meetings specific to that hearing - Hearing January 8, 2007 for 10 days at OMB.
  7. FONTRA and CORRA
    • No Report as meetings at the end of the month.
  8. MINTO
    • Margaret reported that they are getting approval for occupancy as of last May.
    • City to get services connected.
  9. Fall OWL
    • Due to timing issues it was decided to delay the FALL OWL until after the AGM and include a report on the AGM in it
    • Other suggestions:
      • Article on decay on Bayview
      • SERRA in the news
      • Membership
      • Vote in the municipal election
      • Street signs
  10. Updating the Website
    • Both Brian and Shelley have sent material to Brad to revise information on the website - so far, site has not been updated - Jim to follow-up.
    • Shelley to forward AGM notice.
  11. Next Meetings
    • Monday, October 16, 2006, 7:00pm at Manor Rd United Church
  12. Adjournment