Minutes

March 21, 2007
Manor Road United Church
7:00 - 8:30 p.m.

DRAFT MINUTES

Attendance
President: Brian Abbey
Directors: Colford, Cheryl Creatore, Ron Lalonde, Shelley Laskin, Jim Walker
Regrets: Brad Buss, Paul Newbigging, Margaret Walker

  1. Welcome and Introductions
    • Brian Abbey convened the meeting at 7:08pm and welcomed the Board
  2. Agenda and Follow-up items
    • Nothing to report.
  3. Minutes of February 21, 2007
    • On a Motion by Jonathan Colford, seconded by Cheryl Creatore, Minutes were approved as amended (Margaret's section on FoNTRA to be added).
  4. Treasurer's Report
    • No Treasurer's Report presented.
    • As of the January statement (not including outstanding invoices).
    • Legal Account remains the same at $1,853.24.
    • General Account is at $2,647.04.
    • Brian Abbey will follow-up with Paul Newbigging to ensure there is an updated report to present next month and to follow-up on the paperwork needed to change the signatory on the account.
  5. Committee Reports
    • Minto - No report presented.
    • FoNTRA & CORRA - No meeting held due to March Break. Brian will ensure that Ron Lalonde is provided with the dates of the next meeting to attend and act as back-up. Note: next FoNTRA Meeting: Tuesday, April 24 @ 7:30 pm, Bow & Arrow Pub.
    • Statutory Approvals - Brian Abbey reported on the success of 18 Brownlow (OMB decision that requires the proposed building to be reduced in both height and density). The Board thought it should be mentioned in the OWL.
    • Committee of Adjustment - Brian reported that he had reviewed the last two Agendas and did not find any contentious applications.
  6. Fundraising
    • Ron Lalonde will follow-up with John Holland to see if we could confirm the date of Maurice Cody's Fun Fair in the Spring and have our 2nd Annual Garage/Book Sale.
    • Ron also followed up with John from McSorley's regarding hosting a Poker Tournament and suggested another venue for the event at a new business on Orfus Road (with a golf simulator, other games, etc.)
    • Jim offered to follow-up with McSorley's and Ron will look into the regulations around prizes.
    • It was decided to advertise the Garage Sale in the OWL and to hold off on the Poker Tournament until all details could be put in place.
  7. The OWL
    • Jonathan Colford advised that he is targeting the end of April/beginning of May for the next OWL newsletter and hoped to circulate articles to the board around the Easter weekend for review and comment.
    • Suggested articles include:
      • Tribute to Jim Putt (Margaret)
      • Statutory Approvals/Spring Renovations (Brian)
      • Membership Reminder (Margaret)
      • Fundraiser Ad (John)
      • SERRA Successes/President's Report (Brian)
      • School Success Stories (Jonathan to contact Trustee Matlow)
      • New Website (Brian/Charles)
    • Once again the Board discussed the possibility of Corporate Sponsorship-differing opinions were presented, however, Brian agreed to follow-up with some local businesses to test the idea of a differentiation in levels e.g. one-line to business card size, or a sponsorship insert page with business cards, etc.), get an idea of what the rate would be (one-time vs. annual) and report back at the next meeting.
  8. Updating the Website
    • Brian Abbey advised that Charles Iscove had agreed to take over the role as Webmaster on a volunteer basis. Brian will follow-up with him and try and have the new site up and running prior to the distribution of the spring OWL.
  9. Other Business and Wrap-up
    • Brian asked that the matter of attendance at Board meetings be discussed and was reminded that this was discussed at the Board following the AGM where it was noted some Board members would be happy to continue and do what they could but would not attend meetings. It was suggested that prior to the AGM it be discussed again.
    • With regard to timing of meetings, it was suggested that Agenda items be sent in 10 days prior to the meeting and if there was not enough to discuss in a face to face meeting that it be cancelled with 7 days notice. In its place, an e-mail conversation or teleconference could be arranged, if necessary. Further, that no two consecutive face-to-face meetings be cancelled.
    • On a Motion by Ron Lalonde, seconded by Brian Abbey, the above understanding was approved.
    • With no further business meeting adjourned.
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